Sample Recommendation Letter From an Employer templates



As an employer, you may be asked to write a recommendation letter for someone who worked for you in the past. Providing a reference letter from a previous employer can be beneficial during a job search, and if you feel that you can provide a positive endorsement, it’s a good idea to accept the request.

However, if you don’t believe that you can honestly recommend the person for the job, it is best to politely decline writing the letter. Refusing to provide a recommendation is better than writing a negative reference, and there will be others who may be able to provide a stronger recommendation for the position candidate.

For job seekers, it's a good idea to review examples of employer references, so you know what to expect when you ask someone to give you a reference for a job.

You may even be asked to draft a reference letter for your reference writer to use as a starting point for their own letter.

Review information on the importance of references, what is included in an employment reference letter, and reference letter samples written by employers for former employees seeking a job.

The Value of Reference Letters From Past Employers


When a person is applying for a new job, one of the most valuable references to use is one from a previous employer. Hiring managers will be analyzing what kind of employee the candidate will be and whether they will fit in with the corporate culture at their firm.

A recommendation letter from the previous employer will provide valuable information—what kind of employee they are, how well they interacted with others, what skills they have, and whether they were competent in their position. It's also an endorsement, providing a positive recommendation for the person's application with the company.

In addition to helping a good employee get hired, remember that writing references for people also serves to strengthen your network relationships.

At some time in the future, you may wish to ask a favor of a former employee or colleague, and if you have been supportive of their career, they will have a more positive opinion to share with others.

What Is Included in the Reference Letter


In your letter, you will want to include:

  1. Dates of employment
  2. The position held
  3. The company name
  4. Job responsibilities
  5. Qualifications
  6. Strengths and abilities
  7. Contact Information

The skills, attributes, and personality traits that make the individual well-suited to the job they are applying for should also be included. If they received recognition or awards while working for you, you might mention these as well. 

If your former employee has provided you with a contact, you should address the letter to them; otherwise, you can use a ​generic salutation. Be sure to include your contact information, and your title and company.

When you're sending an email reference letter, list the person's name in the subject line of the message. Include your contact information in your signature, so it is easy to get in touch with you for any questions or clarification.

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